Merlin Datawise - data management through the full data lifecycle
Companies produce vast amounts of data, at huge cost, as part of their business processes. Most of the value from these data is often lost the second they enter company systems, as they become unsearchable ‘dark data’ from that point onwards! Do you know that technical staff often spend a THIRD of their time just finding data?
At Merlin Datawise, we want to make sure you can unleash the full value of the information within you corporate archive by bringing it to your fingertips.
Use our experience with data
With over 30 years’ experience of handling data Merlin Datawise knows what matters. We understand the problems that companies experience with data and provide pragmatic solutions which deliver real business benefits. No matter the size of the job, or wherever your business may be on the road to digital maturity, we can provide support which can deliver huge commercial benefits.
We aim to keep your business ‘data-informed’ and flowing – ‘Datawise’ for short.
Find – Organise – Retrieve – Maximise
‘FORM’ is Datawise’s process for delivering best practice and primary goals in any data management task. The stages generally progress in order but equally may be repeated as part of a continuous improvement program. By approaching projects using FORM we can understand your existing data management challenges and advise on appropriate actions and additional improvements. Good data will always have been FORMed in one way or another.
How Datawise 'form' your data
Specialising in large format scanning, we can transform all physical documents to the digital domain. This provides a fully accessible archive of your data, simplifies distribution and access of data between staff and offices, and reduces physical storage costs. Above all this provides a firm foundation for your digital future.
We understand the importance of scanned material being an exact replica of the original with particular focus on maintaining fidelity to original images and graphics. Once scanned, text can be extracted using optical character recognition (OCR). This provides searchable documents which are ready for machine learning.
Dedication to image precision and quality assurance of OCR results enables confident ‘no-regret’ destruction of original materials.
In order to realise the full value of your data you need to know what you have and where items are located. This is relevant for both physical and digital document archives. Clean, well-organised data are key to the foundations of good business and form the precursor to developing any digital strategy.
Do you have multiple data stores across the company, or do individuals tend to store company data locally? Through finding, organising and cataloguing your data assets can be fully understood, managed and material accessed when required.
Business joint ventures, mergers and acquisitions, or simply a new project can suddenly expand physical and digital data holdings. These new data may be of a different quality or audited to different standards. By undertaking a data rationalisation exercise your data will provide a more functional business asset.
keywise - intelligent keyphrase extraction service
Your drives are full of data but finding the documents you need feels like ‘looking for sugar in salt’. Sound familiar…? If it does, then our affordable Keywise service can help.
Extracting Keywords and Keyphrases is THE place to start unlocking value from your document archives. BUT… Working with text is messy and complex. To allow you to unlock value through the use of Keywords and Keyphrases, Datawise created the Keywise Service, a simple solution to a messy problem.
Keywise can process any Windows or Linux compatible directory structure with no pre-conditioning. It uses multiple algorithms to extract keywords and keyphrases from text-based documents and data, and can even be run on zip archives and legacy image only scanned documents. Keywords and keyphrases provide rapid insight into document content ensuring you are able to find and use all relevant documents within your business workflows.
You may not have the need for permanent in-house data management or perhaps you don’t have enough hands to cover everything that needs doing. Merlin Datawise assists a number of clients by providing a virtual data management team. This gives access to experienced data management support without the requirement for full time in-house staff.
Working as an extension to client teams we provide friendly impartial advice. Taking a pragmatic approach to planning and support we are able to find the appropriate data solution for your business. This ensures data dependent processes can be carried out as efficiently as possible in your business.
Want to know more?
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